Vacant job

Do you want to help make Gävle even better with us?

At Gävle Municipality, we work together with dedication to offer our residents a safe and inspiring environment. We offer you a workplace built on trust, where you can develop professionally and grow as a person. We welcome your application!

1 position(s).

RESPONSIBILITIES

Are you looking for a central role where structure, service, and legal certainty go hand in hand? As a Registrar, you contribute to ensuring correct and accessible information management, which is crucial for the quality of operations and the fundamental principles of democracy. You will work closely with colleagues throughout the organization, provide support in matters regarding case registration and public documents, and contribute to the development and improvement of our working methods. Here, you will become part of a dedicated team where collaboration, knowledge sharing, and good service are in focus.

You will also participate in ongoing change and development work within the unit's various areas of operation. In this role, you may also work with certain data protection issues together with the Data Protection Officer, such as investigating personal data incidents.

Your responsibilities include, but are not limited to:

• Register and handle incoming and outgoing documents in case and document management systems.
• Ensure correct information management and long-term sustainable archiving.
• Be responsible for central mail handling, both physical and digital, together with other registrars.
• Ensure that the principle of public access and confidentiality legislation are followed in daily work.
• Provide service and support to both internal and external contacts regarding public documents and information management.
• Contribute to creating transparency, legal certainty, and order in the handling of the authority's documents.
• Perform other administrative tasks included in the operations.

QUALIFICATIONS

Do you want an important role in an operation where service, structure, and collaboration are at the center? Here, you will work together with dedicated colleagues in an stimulating work environment. As a Registrar, you are a key person in the operation and an important contact both internally and externally. We offer flexible hours, summer and winter time, as well as several benefits as part of Gävle Municipality's employment terms.

We are looking for you who have:

• Approved administrative education at minimum upper secondary level or other education that the employer deems equivalent.
• Good ability to express yourself in Swedish, both orally and in writing.
• Experience working in digital case management systems and good computer skills.
• Experience working in municipal or other public operations.
• Good knowledge of public access and confidentiality legislation.
• Preference is given to candidates with knowledge of regulations according to the Administrative Procedure Act, the Archives Act, and the Data Protection Regulation.

We place great importance on your personal qualities and see that you:

• Inspire trust and create good relationships through professional treatment.
• Work carefully, structured, and methodically with a focus on quality.
• Are calm and stable even in pressured situations and deliver results.
• Are curious, team-oriented, and confident in working independently.
• Have a strong customer focus and follow routines, legal requirements, and schedules.

Type of employment: Permanent position.
Duration: Permanent, start date: By agreement.
Working hours: Daytime.

We offer you

You are important to us! As an employee at Gävle Municipality, you have

• generous holiday terms, and as a new employee, you also have the right to paid holiday already during your first year of employment
• compensation for health care and exercise when you have been employed for more than three months
• several different insurances through our collective agreements, for example, sick leave insurance and work injury insurance are included.

Read more about our benefits here: https://www.gavle.se/jobba-hos-oss/upptack-vara-formaner-for-trygghet-och-balans/ (https://www.gavle.se/jobba-hos-oss/upptack-vara-formaner-for-trygghet-och-balans/)

Our values

Quality, treatment, and collaboration are the most important success factors for solving our mission in the best way. To do the right things and act wisely in our daily lives, it is important that we base ourselves on our jointly stated values.

Read more about us as an employer and what it is like to work at Gävle Municipality here:

https://www.gavle.se/jobba-hos-oss/ (https://www.gavle.se/jobba-hos-oss/)

Here you can read more about our organization:

https://www.gavle.se/kommun-och-politik/kommunens-organisation/ (https://www.gavle.se/kommun-och-politik/kommunens-organisation/)

Gävle Municipality belongs to the Finnish administrative area. Therefore, if you speak Finnish in addition to our other competence requirements, it can be an asset.